How Many Email Addresses Can You Create in Google Workspace?
By Divya – Support Engineer and Google Cloud Certified Digital Leader with 2+ years of experience in Google Workspace administration at XL Technologies. Her expertise includes user account creation, permission management, email configuration, security, and ticket handling. With proven skills, she ensures smooth, secure, and efficient Workspace operations for clients. At XL Technologies, Divya plays a key role in driving digital transformation through Google Cloud solutions. She is passionate about helping businesses maximize productivity and collaboration with Google Workspace.
When businesses move to Google Workspace, one common question is: “How many email addresses can I create?” This is especially important for growing teams, startups, and companies that want clear communication. The good news is that Google Workspace is flexible and allows multiple emails based on your needs.
In this blog, we’ll explain how Google Workspace email accounts work, the difference between user accounts and free email aliases, how many addresses you can create, and the best way to manage them efficiently.
Understanding Google Workspace Email Accounts
In Google Workspace, there are two types of email addresses:
- User Accounts (Paid Accounts)
These are real mailbox accounts for actual people or unique users.
Example:
jane@yourcompany.com - Email Aliases (Free Extra Email Addresses)
These are additional email addresses that forward mail to an existing user.
Example:
support@yourcompany.com → forwarded to jane@yourcompany.com
This is useful when one person handles multiple roles or when you need simple department emails like support@, sales@, or info@ without creating new accounts.
Benefits of Using Email Aliases in Google Workspace
Using email aliases can save your business time, money, and effort. Instead of creating multiple paid accounts, you can manage many email addresses from one single inbox.
Key Benefits:
- Cost-Effective
You don’t need to buy extra user licenses. One user can manage multiple email addresses at no additional cost. - Easy to Manage
All emails land in the same inbox, so the user doesn’t need to switch between accounts or log in separately. - Professional Branding
Create clean, role-based email addresses like support@, sales@, or info@, which make your business look more organized and trustworthy. - Ideal for Small Teams & Startups
One person can handle multiple roles without needing multiple mailboxes. - Flexible & Scalable
As the business grows, aliases can be changed, updated, or converted into real user accounts anytime.
So, How Many Email Addresses Can You Create?
User Email Accounts (Paid per user)
Each user in Google Workspace requires its own license.
So if you pay for 10 users, you can create 10 unique login email accounts.
Email Aliases (Free)
Each Google Workspace user can have up to 30 email aliases, without any extra cost.
Example:
If you have 5 paid users, you can create:
- 5 primary email accounts
Up to 150 additional email aliases (5 users × 30 aliases each)
Employees = Real inbox accounts (Paid)
Aliases = Extra email addresses (Free) added to the same inbox
Example Scenario
Purpose | Email Address | Type | Cost |
Employee | david@company.com | User | Paid |
For Customer Support | support@company.com | Alias of david | Free |
For Sales Queries | sales@company.com | Alias of david | Free |
For Billing Queries | billing@company.com | Alias of david | Free |
This is particularly great for:
- Small teams
- Startups
Single-person businesses handling multiple roles
Can You Create Multiple Domains?
Yes, Google Workspace allows you to:
- Add additional domains to the same Workspace account
- Create aliases like name@anotherdomain.com
This is helpful if your business operates under different brand names.
What About Group Email Addresses?
Google Workspace also allows Group Aliases using Google Groups.
Examples:
- team@company.com
- marketing@company.com
- info@company.com
These are free and do not require additional user licenses.
And you can control:
- Who receives these emails
Who can reply on behalf of the group
Key Summary
Feature | Limit | Cost |
User Email Accounts | Depends on number of licenses purchased | Paid |
Aliases per User | Up to 30 aliases | Free |
Google Groups Email Addresses | Unlimited | Free |
Domains | Multiple allowed | Free to add, domain purchase separate |
So, Google Workspace gives a lot of flexibility — allowing your business to scale efficiently.
Why Choose XL Technologies?
Setting up Google Workspace the right way is important for smooth communication, email security, and long-term scalability. XL Technologies is an authorized Google Workspace Partner, helping businesses of all sizes set up and manage their Workspace account with ease.
We assist you with:
- Custom domain email setup
- Adding users and aliases
- Configuring security and admin controls
- Migrating emails from your old provider
- Ongoing support and guidance
Whether you’re a startup, growing business, or enterprise — we ensure your Google Workspace runs efficiently from day one.
Ready to set up Google Workspace with expert support?
Frequently Asked Questions
Do I need to pay extra for email aliases?
No. Email aliases are free. You only pay for user licenses.
Can I create a shared inbox for a team without paying for extra accounts?
Yes. Use Google Groups to create shared email addresses like support@company.com.
If someone leaves the company, can I reassign their email to someone else?
Yes. You can rename or transfer accounts without losing data.
Can one user have multiple login accounts?
No, each login is tied to one primary email account. But you can add aliases.
Can I create role-based email addresses like HR, Accounts, Sales?
Yes — and you can create them as aliases or group emails, both of which are free.
