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What’s Included in Google Workspace: Tools, Apps, and Features

By Divya – Support Engineer and Google Cloud Certified Digital Leader with 2+ years of experience in Google Workspace administration at XL Technologies. Her expertise includes user account creation, permission management, email configuration, security, and ticket handling. With proven skills, she ensures smooth, secure, and efficient Workspace operations for clients. At XL Technologies, Divya plays a key role in driving digital transformation through Google Cloud solutions. She is passionate about helping businesses maximize productivity and collaboration with Google Workspace.

Published in Blog on August 12, 2025

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Google Workspace is a unified suite of apps and tools that streamline communication, collaboration, and productivity.In fact, It includes everything from Gmail and Meet to Docs, Sheets, and Drive—all secured with enterprise-grade protection. Designed for businesses of all sizes, it brings teams together in one connected platform.

In this blog, we’ll explore why businesses need Google Workspace, what tools and features are included, and how you can get started. From communication apps to advanced security, you’ll discover how it streamlines work and boosts productivity.

Why Businesses Need Google Workspace

REASON	EXPLANATION
All-in-One Platform	Combines email, chat, video, documents, and storage in one suite.
Real-Time Collaboration	Multiple users can edit Docs, Sheets, or Slides simultaneously.
Work From Anywhere	Cloud-based apps accessible from desktop, mobile, or tablet.
Professional Branding	Custom domain email (you@yourcompany.com ) boosts trust.
Seamless Integration	Apps are interconnected, reducing time spent switching tools.
Scalable Solution	Suitable for freelancers, SMBs, and large enterprises.
Enterprise-Grade Security	Encryption, malware protection, and compliance with HIPAA/GDPR.
Cost-Effective	One subscription covers communication, productivity, and storage.
Productivity Boost	AI features (smart compose, scheduling, grammar check) save time.
Easy Administration	Centralized control over users, apps, and devices.

According to a Forrester TEI study, organizations adopting Google Workspace enjoy a remarkable 336% ROI and millions in net value over three years.Google workspace

What’s Included in Google Workspace?

Google Workspace is packed with a wide range of tools, apps, and features across communication, collaboration, storage, administration, and security. Here’s the complete breakdown:

1. Communication Tools

NAME	ICON	FEATURES
Gmail		Professional, ad-free email with your business domain, strong spam protection, offline access, and smart inbox features.
Google meet		Secure HD video conferencing with screen sharing, recording, breakout rooms, Q&A, and live captions.
Google chat		Direct messaging and team collaboration with threaded conversations, rooms, and seamless integrations.

2. Collaboration & Productivity Apps

NAME	ICON	FEATURES
Google Docs		Create, edit, and co-author documents in real-time with smart editing and formatting tools.
Google Sheets		Powerful spreadsheets with data analysis, pivot tables, and AI-powered insights.
Google Slides		Professional presentations with built-in themes, animations, and real-time collaboration.
Google Forms		Build surveys, quizzes, and feedback forms with automatic result collection in Google Sheets.
Google Keep		Capture notes, lists, and reminders with sharing options for team productivity.
Google Sites		Simple drag-and-drop website builder for intranets, project hubs, or business sites.

3. Storage & File Management

NAME	ICON	FEATURES
Google Drive		Cloud storage with secure file sharing, permission controls, version history, and offline access. Storage ranges from 30GB to unlimited depending on your plan.
Shared Drives		Team-based storage where files are owned collectively, ensuring continuity and easy collaboration even if members leave.

4. Management & Administration Tools

NAME	FEATURES
Admin Console	Central hub to manage users, roles, devices, apps, and security settings
Endpoint Management	Secure and manage employee devices (mobiles, tablets, laptops) with features like screen locks, remote wipe, and app management.
Cloud Search	AI-powered search tool that lets users quickly find information across Gmail, Drive, Docs, Calendar, and other Workspace apps.

5. Security in Google Workspace

FEATURE	DETAIL
Data Protection & Encryption	All files, emails, and chats are encrypted in transit (TLS/SSL) and at rest. Multi-layered security prevents unauthorized access.
Advanced Threat Protection	AI-powered phishing and malware detection in Gmail. Spam filtering, suspicious login alerts, and Security Sandbox to isolate threats.
Compliance Certifications	Meets global standards like GDPR, HIPAA, ISO 27001, SOC 2/3, FedRAMP. Data centers are regularly audited for compliance.
Identity & Access Management	Two-Factor Authentication (2FA), Single Sign-On (SSO), Context-Aware Access (restrict by device, location, or identity), and security keys for login protection.
Admin Controls & Monitoring	Security dashboards and audit logs for monitoring. Custom security rules for file sharing, device access, and app usage. Data Loss Prevention (DLP) for Gmail & Drive.
Endpoint & Device Management	Remote wipe/lock for lost devices. Enforce screen locks, app management, and OS version checks. Supports company-owned & BYOD devices.
Vault (Data Retention & eDiscovery)	Available in Business Plus & Enterprise plans. Store, archive, search, and export data across Gmail, Drive, and Meet for legal, compliance, and audits.

“Security and privacy are primary design criteria for all of our products.” — Google Cloud Enterprise Privacy Commitments . source – Google cloud

How to Get Started with Google Workspace

Choose a Plan – Options include Business Starter, Business Standard, Business Plus, and Enterprise, each offering different storage, security, and feature levels.
Sign Up – Register your business domain and create professional email accounts.
Set Up Admin Controls – Manage users, security, and device policies via the Admin Console.
Onboard Your Team – Share access to apps like Docs, Drive, and Meet.
Start Collaborating – Enjoy streamlined communication and productivity across your business.

At XL Technologies, we’re more than just a Google Workspace Partner—we’re your growth partner. From choosing the right plan to setting up your domain, migrating data, and training your team, we handle every step to ensure a smooth transition. Our experts provide hands-on support, so you don’t just adopt Google Workspace—you maximize its full potential for productivity, security, and collaboration.

Whether you’re a startup, SME, or enterprise, we tailor solutions that fit your business needs and help you work smarter, faster, and more securely in the cloud.

Ready to transform the way your business works?

Frequently Asked Questions (FAQs)

Is Google Workspace the same as G Suite?

Yes. Google Workspace is the new name for G Suite with added features, updated branding, and a more integrated experience.

What’s included in Google Workspace plans?

All plans include Gmail, Drive, Docs, Sheets, Slides, Meet, Chat, Keep, Sites, and Admin tools. Higher-tier plans offer more storage, enhanced security, and additional features like Vault and advanced endpoint management.